Privacy Policy
Version: 2026-06-19
Updated: 2026-06-19 12:00
PRIVACY POLICY
Ovo je dokument koji će gledati:
korisnici
PayPal
potencijalni partneri
GDPR korisnici iz EU
i mora biti mnogo konkretniji od ToS.
ProofLog Privacy Policy
Last Updated: 19 June 2026
1. Introduction
This Privacy Policy explains how ProofLog ("ProofLog", "we", "us", or "our") collects, uses, stores, and protects personal information when you access or use our services.
By using ProofLog, you acknowledge that you have read and understood this Privacy Policy.
2. Data Controller
The data controller responsible for processing personal data is:
Ideax PR
Kralja Petra Prvog 0
34310 Rača
Serbia
Email: office@ideax.rs
3. Information We Collect
We may collect the following categories of information.
Account Information
When you create an account, we may collect:
name
email address
company name
account role
login credentials (encrypted)
Service Data
When using the platform, users may upload:
service records
maintenance records
notes
checklists
asset information
QR code assignments
photos
videos
audio recordings
PDF documents
attachments
Users are solely responsible for the information they upload.
Technical Information
We may automatically collect:
IP address
browser type
operating system
device information
language settings
login timestamps
usage logs
Location Information
If location verification is enabled by the user or account owner, we may collect:
geographic coordinates
approximate location data
location verification status
Location collection occurs only when permission is granted through the user's device or browser.
Billing Information
ProofLog does not store:
credit card numbers
bank card details
payment credentials
Payments are processed by third-party providers such as PayPal.
We may store:
transaction identifiers
payment confirmations
subscription status
billing history
4. How We Use Information
We use collected information to:
provide the Service;
manage accounts;
authenticate users;
store service records;
generate QR-related records;
provide maintenance reminders;
process subscriptions;
improve security;
prevent abuse;
comply with legal obligations;
provide customer support.
5. Legal Basis for Processing
Where applicable under GDPR, we process personal data based on:
Contract Performance
To provide the Service requested by the user.
Legitimate Interests
To:
improve platform security;
prevent fraud;
monitor abuse;
maintain system stability.
Consent
Where required, such as:
location access;
optional communications;
certain cookies.
Legal Obligations
Where required by law.
6. Data Ownership
Users retain ownership of all records, documents, images, videos, audio files, and other content uploaded to ProofLog.
ProofLog does not claim ownership over customer data.
7. Sharing of Information
We do not sell personal information.
We may share information only with:
Infrastructure Providers
Hosting and infrastructure providers necessary to operate the Service.
Payment Providers
Such as PayPal, for payment processing.
Professional Advisors
Where reasonably necessary for legal, accounting, or compliance purposes.
Government Authorities
Where required by applicable law, court order, or lawful request.
8. Abuse Investigations
ProofLog may review limited account information where necessary to:
investigate reported abuse;
investigate unlawful activity;
investigate fraud;
investigate platform security incidents;
respond to valid legal requests.
Such access is limited to authorized personnel and only when reasonably necessary.
9. Data Security
We implement reasonable technical and organizational measures to protect information against:
unauthorized access;
disclosure;
alteration;
destruction;
misuse.
However, no internet-based system can be guaranteed to be completely secure.
Users acknowledge that use of the internet carries inherent risks.
10. Data Retention
We retain information only as long as reasonably necessary for:
operation of the Service;
legal obligations;
security requirements;
dispute resolution;
enforcement of agreements.
Retention periods may vary depending on the type of information.
11. Account Deletion
Users may request account deletion by contacting us.
Certain information may be retained where required for:
legal compliance;
accounting obligations;
fraud prevention;
security investigations;
preservation of historical QR-related records.
Deletion requests may therefore not result in immediate removal of all information.
12. Archived Accounts
When subscriptions expire, accounts may be moved into an archived state.
Archived accounts may continue to retain:
asset records;
service history;
QR code associations;
uploaded documentation.
This helps preserve historical continuity and QR functionality.
13. Cookies
ProofLog may use cookies and similar technologies.
These may include:
Essential Cookies
Required for authentication and platform functionality.
Security Cookies
Used to protect accounts and prevent abuse.
Preference Cookies
Used to remember user settings.
Analytics Cookies
Used to understand platform usage and improve performance.
Where required by law, consent will be requested before non-essential cookies are used.
14. International Data Transfers
ProofLog operates from Serbia.
Data may be processed or stored in countries outside the European Union.
Where applicable, we take reasonable steps to ensure appropriate safeguards for international transfers.
15. GDPR Rights
Where GDPR applies, users may have the right to:
access personal data;
correct inaccurate data;
request deletion;
restrict processing;
object to processing;
request data portability;
withdraw consent where processing is based on consent.
Requests may be submitted to:
office@ideax.rs
16. Children's Privacy
ProofLog is not intended for individuals under the age of 18.
We do not knowingly collect personal information from children.
If we become aware that such information has been collected, we may remove it.
17. Third-Party Services
ProofLog may integrate with third-party providers.
Such providers may include:
PayPal
email delivery services
hosting providers
analytics providers
Their processing activities are governed by their own privacy policies.
18. Limitation Regarding User Content
Users are solely responsible for:
uploaded documents;
uploaded photographs;
uploaded videos;
uploaded audio recordings;
uploaded service records;
uploaded location information.
ProofLog does not verify the accuracy, legality, or authenticity of user-submitted content.
19. Changes to This Policy
We may update this Privacy Policy from time to time.
Updated versions will be published on the website.
Continued use of the Service after publication of updates constitutes acceptance of the revised policy.
20. Contact
For privacy-related inquiries:
ProofLog
Ideax PR
Kralja Petra Prvog 0
34310 Rača
Serbia
Ovo je dokument koji će gledati:
korisnici
PayPal
potencijalni partneri
GDPR korisnici iz EU
i mora biti mnogo konkretniji od ToS.
ProofLog Privacy Policy
Last Updated: 19 June 2026
1. Introduction
This Privacy Policy explains how ProofLog ("ProofLog", "we", "us", or "our") collects, uses, stores, and protects personal information when you access or use our services.
By using ProofLog, you acknowledge that you have read and understood this Privacy Policy.
2. Data Controller
The data controller responsible for processing personal data is:
Ideax PR
Kralja Petra Prvog 0
34310 Rača
Serbia
Email: office@ideax.rs
3. Information We Collect
We may collect the following categories of information.
Account Information
When you create an account, we may collect:
name
email address
company name
account role
login credentials (encrypted)
Service Data
When using the platform, users may upload:
service records
maintenance records
notes
checklists
asset information
QR code assignments
photos
videos
audio recordings
PDF documents
attachments
Users are solely responsible for the information they upload.
Technical Information
We may automatically collect:
IP address
browser type
operating system
device information
language settings
login timestamps
usage logs
Location Information
If location verification is enabled by the user or account owner, we may collect:
geographic coordinates
approximate location data
location verification status
Location collection occurs only when permission is granted through the user's device or browser.
Billing Information
ProofLog does not store:
credit card numbers
bank card details
payment credentials
Payments are processed by third-party providers such as PayPal.
We may store:
transaction identifiers
payment confirmations
subscription status
billing history
4. How We Use Information
We use collected information to:
provide the Service;
manage accounts;
authenticate users;
store service records;
generate QR-related records;
provide maintenance reminders;
process subscriptions;
improve security;
prevent abuse;
comply with legal obligations;
provide customer support.
5. Legal Basis for Processing
Where applicable under GDPR, we process personal data based on:
Contract Performance
To provide the Service requested by the user.
Legitimate Interests
To:
improve platform security;
prevent fraud;
monitor abuse;
maintain system stability.
Consent
Where required, such as:
location access;
optional communications;
certain cookies.
Legal Obligations
Where required by law.
6. Data Ownership
Users retain ownership of all records, documents, images, videos, audio files, and other content uploaded to ProofLog.
ProofLog does not claim ownership over customer data.
7. Sharing of Information
We do not sell personal information.
We may share information only with:
Infrastructure Providers
Hosting and infrastructure providers necessary to operate the Service.
Payment Providers
Such as PayPal, for payment processing.
Professional Advisors
Where reasonably necessary for legal, accounting, or compliance purposes.
Government Authorities
Where required by applicable law, court order, or lawful request.
8. Abuse Investigations
ProofLog may review limited account information where necessary to:
investigate reported abuse;
investigate unlawful activity;
investigate fraud;
investigate platform security incidents;
respond to valid legal requests.
Such access is limited to authorized personnel and only when reasonably necessary.
9. Data Security
We implement reasonable technical and organizational measures to protect information against:
unauthorized access;
disclosure;
alteration;
destruction;
misuse.
However, no internet-based system can be guaranteed to be completely secure.
Users acknowledge that use of the internet carries inherent risks.
10. Data Retention
We retain information only as long as reasonably necessary for:
operation of the Service;
legal obligations;
security requirements;
dispute resolution;
enforcement of agreements.
Retention periods may vary depending on the type of information.
11. Account Deletion
Users may request account deletion by contacting us.
Certain information may be retained where required for:
legal compliance;
accounting obligations;
fraud prevention;
security investigations;
preservation of historical QR-related records.
Deletion requests may therefore not result in immediate removal of all information.
12. Archived Accounts
When subscriptions expire, accounts may be moved into an archived state.
Archived accounts may continue to retain:
asset records;
service history;
QR code associations;
uploaded documentation.
This helps preserve historical continuity and QR functionality.
13. Cookies
ProofLog may use cookies and similar technologies.
These may include:
Essential Cookies
Required for authentication and platform functionality.
Security Cookies
Used to protect accounts and prevent abuse.
Preference Cookies
Used to remember user settings.
Analytics Cookies
Used to understand platform usage and improve performance.
Where required by law, consent will be requested before non-essential cookies are used.
14. International Data Transfers
ProofLog operates from Serbia.
Data may be processed or stored in countries outside the European Union.
Where applicable, we take reasonable steps to ensure appropriate safeguards for international transfers.
15. GDPR Rights
Where GDPR applies, users may have the right to:
access personal data;
correct inaccurate data;
request deletion;
restrict processing;
object to processing;
request data portability;
withdraw consent where processing is based on consent.
Requests may be submitted to:
office@ideax.rs
16. Children's Privacy
ProofLog is not intended for individuals under the age of 18.
We do not knowingly collect personal information from children.
If we become aware that such information has been collected, we may remove it.
17. Third-Party Services
ProofLog may integrate with third-party providers.
Such providers may include:
PayPal
email delivery services
hosting providers
analytics providers
Their processing activities are governed by their own privacy policies.
18. Limitation Regarding User Content
Users are solely responsible for:
uploaded documents;
uploaded photographs;
uploaded videos;
uploaded audio recordings;
uploaded service records;
uploaded location information.
ProofLog does not verify the accuracy, legality, or authenticity of user-submitted content.
19. Changes to This Policy
We may update this Privacy Policy from time to time.
Updated versions will be published on the website.
Continued use of the Service after publication of updates constitutes acceptance of the revised policy.
20. Contact
For privacy-related inquiries:
ProofLog
Ideax PR
Kralja Petra Prvog 0
34310 Rača
Serbia